Responsibilities:
- Assist two Business President's with calendar management, travel, and expense reports.
- Assist with coordinating reservations for both personal and business travel, including transportation and accommodations.
- Log all invitations and contributions to be reviewed during the weekly scheduling meeting.
- Order lunch and set up conference rooms for meetings as needed.
- Register, greet, and escort guests as needed.
- Maintain business and personal contact lists, including confidential personal data.
- Order personal and business items as directed.
- Prepare reports as directed.
- Provide backup support to the CEO when needed.
Required Skills/Abilities:
- Strong written and verbal communication skills.
- Highly organized with meticulous attention to detail.
- Strong time management skills.
- The ability to work with little supervision.
- Strong problem-solving skills and the ability to work independently.
- Ability to build and maintain positive relationships with colleagues, executives, and external contacts.
- Ability to adapt to changing priorities and handle multiple tasks efficiently.
- Demonstrate the ability to handle sensitive and confidential information with discretion.
- Professional demeanor and strong interpersonal skills.
- Ability to work collaboratively in a team environment.
- Strong sense of responsibility and ability to take initiative.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, and Outlook).
Education and Experience:
- College preferred; equivalent experience may be considered.
- Minimum of 3 years administrative assistance experience.
- Experience working in a professional office environment.
